Exhibitor ResourcesDue Dates & Deadlines | Exhibitor Details & Schedule | Shipping Information
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Tuesday, September 16 | 1:00 PM – 5:00 PM | Move-In |
5:00 PM – 7:00 PM | Welcome Party | |
Wednesday, September 17 | 8:00 AM – 9:00 AM | Breakfast |
9:00 AM – 10:30 AM | Welcome and Keynote | |
10:30 AM – 11:00 AM | Networking Break with Exhibitors | |
12:15 PM – 1:15 PM | Lunch | |
3:15 PM – 3:45 PM | Networking Break with Exhibitors | |
4:45 PM – 6:15 PM | Networking Reception | |
Thursday, September 18 | 8:30 AM – 9:30 AM | Breakfast & Stewardship Awards |
9:30 AM – 10:00 AM | Networking Break with Exhibitors | |
12:30 AM – 2:00 PM | Lunch | |
3:00 PM - 3:30 PM | Networking Break with Exhibitors | |
Friday, September 19 | 8:00 AM – 9:00 AM | Breakfast & Passport to Prizes Drawing |
10:00 AM – 10:15 AM | Networking Break with Exhibitors | |
10:15 AM - 11:30 AM | Move-Out |
*The location of the Opening Party is subject to change and will be confirmed 60 days out from the conference.
Please review the below documents for shipping information.
If exhibitors are shipping with ConsultExpo, their Customs Forms are due September 1 (10 business days prior to the setup day for the event).
If the exhibitors are shipping through another carrier, their Customs Forms are due EOD September 10 (2 full business days before the setup date).
Electrical hookups, dedicated internet connections, and AV services may be ordered through the order form linked below.
Exhibitor representatives have full access to the conference including sessions and meals. Online registration will close on August 27, 2025. After this date you will be required to register onsite as a full conference attendee.
To redeem the complimentary registrations included in your partnership package:
Additional Representatives - $250
Additional exhibitor representatives can be purchased by completing the registration form and selecting “Sponsor or Exhibitor” under Registration Options and then choosing “Purchase Additional Rep.”
With the purchase of lead retrieval, you can scan attendees' badges with your smartphone or tablet and access real-time reports. The deadline to order lead retrieval is August 27, 2025. Lead retrieval will not be available for purchase onsite at the event.
Lead retrieval can be purchased during the initial sign-up process or by emailing the office at [email protected].
Lead Retrieval - $400
The initial purchase of Lead Retrieval includes two licenses to log in to the lead retrieval portal. Additional licenses can be purchased for $175 each.
The lead retrieval portal is integrated into the conference app and will utilize your smartphone or tablet camera to scan the QR code located on attendees’ badges. You will be receiving an email approximately one week prior to the conference with instructions on how to login, assign your licenses, and use the lead retrieval platform.
ADRPdoes not sell the attendee list for any of our events. As a Platinum, Silver, or Bronze sponsor at the ADRP 2025 Conference, you will receive the attendee list as a part of your partnership package at no additional cost. Exhibitor only packages do not include access to the attendee list.
For Platinum and Silver partners with early access to the attendee list, you will receive the list four weeks prior to the conference with an updated list sent two out. Bronze partners will receive the list two weeks prior to the conference. A post-event attendee list will be sent within one week after the conference to all sponsor levels.
If you are contacted by an outside party advertising the sale of the ADRP 2025 Conference attendee list, be aware these emails and solicitations are spam. If you receive an email from anyone outside of the ADRP office claiming to have access to the attendee list, please do not respond and forward the email to [email protected].
To foster engagement with exhibitors, attendees will have the chance to participate in Trivia and Passport to Prizes. Please review the information below for details on these programs.
TRIVIA
Attendees can earn points on the leaderboard by answering trivia questions in the conference app. Send in a trivia question and answer for your company by August 27 to be included! This could be the year your company was established, name of CEO, or other fun fact. Please be sure to relay the Q&A to your onsite team so that they will be prepared to provide this information to attendees.
PASSPORT TO PRIZES
Each exhibit table will feature a unique QR code that attendees can scan using the conference app. The more codes they scan, the more points they will receive!
DONATE A PRIZE
Receive even more exposure by donating a prize! Sponsors and exhibitors that donate a prize will be recognized in the conference app and during the prize drawing. Email [email protected] to contribute a price to the drawing!
Below are a few ideas for popular prize donations, but you are welcome to think outside the box. For smaller, easy-to-pack prizes, you will ship or bring these items with you to the conference. If you are planning to donate a larger item, we suggest creating a gift certificate with your contact information to give to the winner so you can arrange to ship the prize to them.
Suggested Prize Donations
As a sponsor/exhibitor of the 2025 ADRP International Conference, we agree to not schedule private events during any ADRP programming, including Opening Reception, Networking, Reception, Dine-Arounds, and VIP Reception.
In the event that the exhibitor/sponsor notifies ADRP of the exhibitor/sponsor's intent to repudiate the contract after acceptance but prior to August 6, 2025, a refund of monies received, less a $250 cancellation fee per booth, will be made. A penalty of 50% of the cost of the total booth space contracted will be imposed for a written cancellation received between August 6, 2025 and August 16, 2025. No refunds will be made for cancellations accepted after August 16, 2025. If for any cause beyond the control of ADRP such as, but not limited to, the destruction of the exhibit facilities by an act of God, the public enemy, the authority of the law, fire, or other force majeure ADRP is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be considered terminated and any payments made hereunder by the exhibitor/sponsor shall be refunded to the exhibitor/sponsor, less expenses incurred by ADRP to the date of the termination allowable to the exhibitor/sponsor after proration thereof among all exhibitors/sponsors.